Google Calendar Appointment Slots

Problem/Question

How do faculty/staff/students create office hour events on Google Calendar that students can reserve or reserve a time slot for a professor's office hours.


Overview

Google Calendar can be used to create events and organize your day by setting a schedule for yourself.


Solution

For faculty, staff, and students who need to set up remote office hours or remote appointments, Google has a tool for that. Faculty members can set up appointment slots in Google Calendar and have students simply choose a slot that's available, instead of waiting for the email back-and-forth of finding a time that works best for all parties

Here is a quick how-to-guide for setting appointment slots in Google Calendar:

  1. Go to Google Calendar (calendar.umich.edu).
     
  2. On the day you hold office hours, drag a block of time on your calendar when you will have office hours. Enter a title, such as "Prof. X Office Hours". In the box that pops up, click on "Appointment Slots".
     
  3. Set the duration of each appointment by increasing or decreasing the duration value, then click Save.


     
  4. Voila! Your appointment block is set. You should see a small checker-board icon on this calendar event, letting you know what it contains Appointment slots.

Google generates a link for your block of office hours that you share with your students. Click on your block of office hours, then click the link Go to appointment page for this calendar. From the web page, students can select an appointment slot, provide additional details in the descirption, and reserve the appointment slot, which will also add the appointment to their calendar.

Students will need to be logged into their UMICH G Suite account to book a slot. Once your attendees have signed up for a slot, you can modify each slot and add conferencing options (e.g., Webex or Google Meet)

For more information about creating appointment slots in Google Calendar, and how to do so on multiple operating please visit the Google support site.


For additional information, check these categories in the Knowledge Base:


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Details

Article ID: 110654
Created
Tue 6/23/20 9:57 AM
Modified
Thu 6/25/20 10:10 AM