LibCal: Adding Exception Times

Problem/Question 

How do I change the hours for a specific day in for a LibCal space?

Overview 

Add an hours exception to override the regular hours template.

Solution 

Go to the dashboard.

UM-Dearborn seat availability page with an arrow pointing to the Dashboard link below the calendar.

 

  1. Select the top menu item "Spaces."
  2. Then select the "Booking Grid & Availability" tab.

Arrows indicate selecting Spaces, then Booking Grid & Availability, on the LibCal Spaces page.

 

Choose the Location of the Space you want to change.

LibCal Spaces page showing the location drop-down menu expanded with campus location options.

 

Chose the Category. (Which will almost always have the same name as the space.)

LibCal Spaces page showing the Category drop-down menu expanded to make "category" selection.

 

Choose the space. (This is optional. Especially as most categories have only one space.)

Press "Go."

LibCal Spaces page showing the Space drop-down menu expanded to select a "Space"

 

From the "Add Booking" drop down on the resulting screen select "Add Hours Exception."

LibCal Spaces booking grid showing the Add Booking menu expanded with options for single, recurring, and hours exception bookings.

 

Select the date of the exception.

Add Exception dialog for Institute for Advanced Vehicle Systems with the Date of Exception calendar picker open

 

Select the type of the exception. In most cases you'll chose "Closed" or "Custom Exception". "Closed" simply means that the space will not be available at all on the chosen day. "Custom Exception" will allow you to enter a different set of opening and closing times. If you need something with more opening and closing times a daily template will need to be made. If you don't have permissions to make one yourself open a ticket with IT and one can be made for you.

Add Exception dialog showing custom hours

 

Click "Add New Exception" to finalize and save the exception.

Add Exception dialog showing the Add New Exception button selected.

 

To check the exception go to the date of the exception.

LibCal Spaces booking grid with the Go To Date calendar picker open

 

The changes should be visible, but you might have to scroll to the right to see the hours in question.

In this example the hours were originally 8am to 5pm, and now they are only 8am to noon.

LibCal Spaces booking grid showing results

 

This how it looks the public afterwards.

Seat availability page showing results

For additional information, check these categories in the Knowledge Base:

LibCal: Deleting Exceptions

Still Need assistance? See the following related services:

List links to related Service Catalog categories.

(Note: If you don’t have any information for this section the KB Team will fill this in during review.)

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