Problem/Question

How do I save, use, and edit a saved prompt to make switching and updating selections easier?

Overview

Saved prompts allow you to store sets of prompt values so you can quickly reuse, switch, and update selections when running queries or reports. This helps streamline report generation if you need specific setting combinations or want to share configurations with others.

The steps below apply to systems that use prompt dialogs for selecting data, such as SAP BusinessObjects or similar reporting tools.

Solution

Follow these steps to save, apply, and edit saved prompts:

To create a new saved prompt:

1. In the Prompts dialog box, set your desired prompt values.
2. Click the button on the top left of the prompt menu.
   
    
3. Enter a description of your selections in the Description field; this will also be the name of your saved prompt.
4. Click Save.

To set prompt values using a saved prompt:

1. Click the drop down button located on the top middle area of the screen. 
    
2. The menu displays the first ten saved prompts. If yours appears, click it to select.
3. If your saved prompt isn’t shown, click ‘More’ to open the full list. You can sort by name or description.
4. Select the saved prompt and click OK. The prompt values will update. You can manually change prompt values if needed.

To change the prompt values for an existing saved prompt:

1. Select the saved prompt you want to update.
2. Edit the prompt values as needed.
3. Click ‘Saved Prompts’ and then ‘Save’ to update the saved prompt with the new values.

For additional information, check these categories in the Knowledge Base:

WebFocus / Business Objects

Still need assistance? See the following related services:

Accessing and Running Reports in SAP Business Objects

Business Objects Report Request